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Secure data processing with an online application system
An online application system is an invaluable aid in ensuring that you comply with the General Data Protection Regulation.
Simple and straight forward data security – and good employer branding
Recruiting companies have to ensure that they inform individuals about, store and process—and can delete, if necessary—all of their data in a manner which is in keeping with the requirements of the regulation. An online application system provides you with:
- All of your data in one place
- A single, transparent data trail that you can quickly and easily trace
- A simple approach to fulfilling your obligation to provide information and obtaining consent
- Clarity in the recruitment process
- Good employer branding through consistent, high-quality candidate contact
Why?
An application and CV contain personal information such as an individual’s address and phone number, and sometimes also their date of birth, details about their family or criminal record, for example. Such data is covered by the General Data Protection Regulation.
Therefore, you need to have control over where e.g. applications and CVs are stored. This way if a person would like you to erase their data, you are be able to find their data, pull up all of the places where it is stored in your system and erase it—quickly. This is the “right to be forgotten”.
This also applies if data from a CV, for example, is sent out in emails, saved to a local folder or printed out before a job interview.
NB!
An online application system alone is not enough to comply with 100 % of the GDPR. Since data (e.g. applications and CVs) can be retrieved from the system, every company should also ensure it has a personal data protection policy which its employees comply with. Additionally, it is generally a good idea to make sure that your employees do NOT save documents locally, print attachments, copy information from other documents, etc.
Our recommendations
Handling data is safe, easy and readily accessible for recruitment purposes with these systems which we recommend:
