Administrative Specialist, Leasing & Contracts

Would you like to play a key role in the administration of one of Denmark’s largest shopping centres?

At Rosengårdcentret, we are looking for a structured and detail-oriented Administrative Specialist who can ensure high quality across our contract and leasing administration. You will provide important support to the leasing function and be responsible for coordinating, maintaining and developing the administrative processes relating to more than 150 lease units.

The position is part of the international ECE Group, and you will collaborate closely with colleagues, tenants and business partners both in Denmark and internationally.

We are not necessarily looking for someone with previous experience in the leasing industry. What matters most is that you have strong administrative skills, work in a structured way and are motivated by creating order, quality and transparency in complex processes.

A key role in Rosengårdcentret’s leasing organisation

Rosengårdcentret is one of Denmark’s largest shopping centres, with more than 150 shops and restaurants under one roof.

The centre is managed by RGC Management, which is part of the international ECE Group headquartered in Hamburg. As an Administrative Specialist, you will play an important role in supporting the centre’s leasing activities and take on a central role in managing contracts, documentation and data.

You will join a small, professional team with close collaboration, short decision-making processes and a high degree of independence. At the same time, you will work closely with the centre’s management team and have the opportunity to develop specialist expertise in leasing, contract and property administration.

We offer flexible working conditions and excellent opportunities for professional development through courses and relevant training programmes.

Job desciption:

Your responsibilities

You will provide essential administrative support for the centre’s leasing activities, with responsibilities including:

• Preparing and updating lease contracts with collaboration with internal and external lawyers, amendments, offers and leasing agreements
• Managing documentation for the centre’s leased units, coordinating and following up on administrative processes, and handling other day-to-day administrative tasks as needed
• Maintaining accurate, up-to-date data in the CRM system and ensuring data quality
• Preparing leasing reports, calculations, analyses and presentations to support management decision-making
• Working with a wide range of stakeholders to ensure well-structured processes, high-quality work and transparency in day-to-day operations.

Your qualifications:

• You enjoy taking ownership, working in a structured way and have a keen eye for detail. You take pride in keeping processes organised and ensuring that data and documentation are accurate, up to date and easy to access.
• You are naturally curious and quick to learn new systemsas well as new processes and topics.
• Experience in real estate, particularly in contract or lease administration, is an advantage but not a requirement.
• Strong written and verbal communication skills in Danish and English; German language skills are a plus.
• You are confident using Microsoft Office, particularly Excel and PowerPoint

We offer

• A central and independent role in an international organisation
• Close collaboration with the centre's management
• Responsibility for the administration of more than 150 lease units
• A professional working environment with short decision-making processes
• Flexible working conditions and the option to work from home
• Excellent opportunities for professional development and skills building
• A workplace at the heart of Rosengårdcentret

If you have any questions about the position, you are welcome to contact Abigale Van Der Ross, Recruiting Manager, on +49 40 60606 8135