Before writing your letter of resignation

The decision to quit your job is an important and potentially challenging one. Whatever the reason you’re considering resigning, it’s crucial to handle the process correctly and professionally. Here we will guide you through the steps toward leaving your job in a way that will help you maintain good relationships and ensure a smooth transition to your next job.

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This page contains the following advice

Resignation - How do you resign from your job?
Example and template for a letter of resignation
When you decide to quit your job
A final word before you make the decision to quit your job

How to resign from your job

Quitting your job is a big decision that requires thought and planning. Here are the steps you should follow to resign from your job in a professional and appropriate way:


Before you make the final decision to quit, it’s important to consider your reasons and assess whether it really is in your best interest. Think about why you want to quit and consider why quitting is the best decision for your career and personal development.
Once you have decided to quit, prepare a written letter of resignation to present to your employer. In general, a letter of resignation should be short and to the point. It can include information about your job title and the date of your resignation.
Your resignation must be given to your immediate superior and it’s a good idea to convene a meeting with this manager to personally deliver your resignation. It shows professionalism, and while you don’t have to give a reason for your resignation, it gives you the opportunity to explain your decision and to leave the job with the best possible relationship with your former workplace. Choose a suitable time and place for the meeting and make sure you are prepared for any questions or concerns your employer may have, for example, about your assignments during the notice period.
During the meeting, you may, for example, hand over your written resignation. If you choose to explain the reasons for your decision, be honest, but avoid being negative or critical of the company or your colleagues.
It’s important to realise that your employer may react differently to your resignation than you expected. Some employers may be surprised or disappointed, while others may receive your decision with best wishes for your future career. Regardless of the reaction, if you can keep calm and handle the situation professionally, it will often be positive for you.
The notice period is the period from when you quit your job until your last day of work. Unless otherwise agreed in the employment contract, most people have a one-month notice period when they resign. The notice period is calculated from the end of the month in which you give notice.
After resigning, it’s important to finish your tasks in an orderly manner. Make sure you meet the necessary deadlines and work as efficiently as possible to leave a positive impression. If required, you can also help hand over your assignments to another employee and provide the necessary training to ensure a smooth transition.
Even though you have decided to resign, it’s always a good idea to maintain good relationships with former colleagues and employer(s). The professional network you have built up may be valuable in your future career. A resignation doesn’t mean you have to end your relationship with former colleagues. Stay in touch and be open to any future opportunities for collaboration.

How to write a resignation letter

When you write a letter of resignation, there are some things you should always include:

  • Today’s date – which shows if the notice period requirements have been fulfilled
  • Recipient – who is the intended recipient of the notice, i.e., your employer
  • Your name – who you are, i.e. your name, job title and department if applicable.

It’s always a good idea to submit your resignation in writing or by email to make sure you can document that you’ve honoured your part of the employment contract.

Example and template for a letter of resignation

[Company name]
[Address]
[City, Postcode]
[Date]

Dear [name of employer/manager],
I am writing to inform you that I have decided to resign from my position as [your position] at [company name].

I would like to thank you for the opportunities I have been given here and I wish everyone at [company name] all the best.

Kind regards,
[Signature]
[Name]

When you resign from your job


To ensure clarity and for documentation purposes, it is always recommended that you submit the resignation in writing, either in the form of a letter of resignation or by sending an email.
A written letter of resignation should be short and to the point. Start by stating your job title and the date of your resignation. If possible, give a brief reason for your decision and end the letter with a polite thank you for your time at the company. Finish with your signature.
It is recommended that you have a meeting with your employer to communicate your resignation in person. This shows professionalism and allows you to clarify any questions. It’s also an opportunity to ensure a good conclusion to your work there and to maintain the best possible relationship.
If your employer reacts negatively, it’s important to stay calm and handle the situation professionally. Listen to their concerns and avoid becoming defensive or confrontational. Accept that your employer may react to unexpectedly having to find a quick replacement for you – more than actually being unfavourably disposed towards you as a person.
The notice period may vary depending on your employment contract or collective labour agreement. Read your employment contract or talk to your employer or unemployment insurance fund (A-kasse) to clarify the length of your notice period. A month is usually the general timeframe, but be aware of exactly what applies in your situation.
It is your manager’s responsibility to prioritise your tasks so you can work efficiently. If necessary, ask your manager which tasks you should complete first and let them know about any projects you will not be able to finish. You can also consider offering to help hand over your tasks to another employee.
It can be valuable for you to maintain good relationships after resigning. Your professional network may be useful for future job opportunities and references. Continue to be polite and respectful to your former colleagues and keep in touch with them if it seems natural to do so.

A final word before you make the decision to quit your job

Quitting your job is a significant decision that requires planning and consideration. By handling the process professionally, you’ll leave the best possible impression and maintain good relationships for the rest of your career. Remember to be honest, polite and respectful throughout the process.

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