We take good care of your data and that of candidates
On this page you can find out how we secure your data and that of candidates when we cooperate for recruitment.
When we receive data from candidates and companies in connection with recruitment, we have the responsibility to take care of it. We have always taken this responsibility seriously — data is in our DNA. We of course process personal data in accordance with the General Data Protection Regulation.
Yes your affiliated recruitment consultant can. If you have received the application directly, you must forward the candidate's email with documents to the recruitment consultant. The recruitment consultant can now enter the candidate's email address and upload documents. The system then sends an email to the candidate who can confirm his/her application and consent to the sharing of his/her personal data.
Jobindex saves application documents for one year after the case has been closed. For recruitment cases which fall under Swedish law, we will save the application documents for two years in accordance with the right of appeal under the Swedish Discrimination Act. You will have access to CVs and applications during the recruitment process. Once the recruitment process is complete, you will no longer have access to the candidates.
One of two things might have happened. Either the candidate withdrew their application or the candidate requested that their data be erased. Candidates can opt to delete applications that they have submitted at any time. When this happens, the application will be removed from the system. The same applies if a candidate sends Jobindex a “request for deletion”. The General Data Protection Regulation grants everyone the right to be “forgotten”, meaning that all of the information about the candidate must be erased.
Yes, you may save application documents for the people you choose to hire. If you have copied/downloaded information about other candidates, we recommend that you delete this information. If you opt to save the information, you will be the independent data controller for this data, and must therefore comply with the laws that apply. This means that you must ensure that you have a legitimate reason to save the data and that you obtain the candidate’s consent, for example. Read more in the Danish Data Protection Agency’s Guide on the rights of registered individuals.
For security reasons, you should not share your login credentials with others. We recommend granting each member of the search committee individual access, which we can easily take care of for you. Send the names and email addresses of the people who need to be granted access to your recruitment consultant at Jobindex.
We have updated our Terms and Privacy Policy to ensure that both are in keeping with legal requirements and guidelines. In our “Terms and Privacy Policy”, we inform the candidate of whom we disclose their data to, when the data will be erased and the candidate’s right to access their personal data and have it erased. In our application system, we inform the candidate of the purpose of processing their personal data on the application form itself, and the candidate gives their consent to have their personal data processed. Jobindex conducts clear-cut internal procures for how we uphold the rights of registered individuals, observe legal requirements and update our systems so that we can, for example, provide access to or delete personal data quickly.
Jobindex has taken a number of security measures in order to protect the confidentiality, accessibility and integrity of personal data. We keep a log, among other things, of who has viewed the candidates’ applications, as well as what personal data has been accessed. You can read more about this here in our information security policy.
