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Accounts Payable Technician / Alternate Cashier U.S. Embassy Copenhagen – Financial Management Office

American Embassy
Copenhagen

Join a mission-driven finance team that keeps U.S. operations running in the Kingdom of Denmark.

The U.S. Embassy in Copenhagen is looking for an accurate, organized and trustworthy Accounts Payable Technician/Alternate Cashier to join the Financial Management Unit. You will handle payments and collections for the Embassy in Copenhagen and the Consulate in Nuuk. You will support vendor and employee payments within the U.S Embassy Copenhagen and Consulate Nuuk, 17 U.S. government agencies and 45 funding accounts, with roughly $26.7 million in payments and collections each year.

If you like working with numbers, solving problems and giving good service, and you want to work where finance meets diplomacy, this role puts you at the center of the U.S. Mission's daily operations.

As a member of the FMO's Accounts Payable Unit, you will:

  • Pay vendors and employees for the U.S. Department of State and all the other agencies we serve
  • Make sure every payment is legal, correct and on time under U.S. federal rules
  • Run the Mission's accounts receivable program and Value Added Tax (VAT) refunds
  • Advise managers, colleagues and vendors on payment rules, travel claims and allowances
  • Serve as Alternate Cashier for Embassy Copenhagen and Consulate Nuuk, handling cash, collections and currency exchange

You will report to the Accounts Payable Manager. When you work as Alternate Cashier, the Financial Management Officer supervises you directly. You will work with a high degree of independence on a team where your accuracy, judgment and service skills make a difference every day.

This position suits someone who works well with changing priorities, enjoys working in both English and Danish, and takes pride in handling public funds with complete integrity.

What You'll Do

  • Handle payments: Review and process payments for vendors, contracts, grants and employee claims. You'll make sure every payment is correct, legal and on time.
  • Manage receivables and VAT: Issue bills, follow up on unpaid debts and process VAT refunds with the Danish tax authorities.
  • Advise and improve processes: Advise management on payment questions, answer audit questions and suggest better ways of working.
  • Serve customers: Help vendors, employees and Mission colleagues with questions about payments, travel claims and allowances. Train them on our financial systems.
  • Act as Alternate Cashier: Handle cash payments, collections and currency exchange in U.S. dollars and Danish kroner. Reconcile accounts, guide our sub-cashiers and support VIP visits.

Why Work with Us

  • You will be part of the Financial Management Office which support U.S. diplomatic operations across Denmark and Greenland.
  • You will join an international, collaborative team that cares about its mission.
  • You will receive competitive pay and benefits in line with U.S. Mission Copenhagen policies and Danish labor law.
  • You will receive formal training in U.S. government cashiering, voucher examination, travel policy, accounting and appropriations law.
  • You will build your skills in federal financial management, internal controls and the Department's financial systems.

Qualification Requirements:

  • Education: At least two years of college or university studies (or local equivalent) in finance, accounting, business administration or a related field.
  • Experience: At least two years of experience in financial management or in detail-oriented work with figures, such as accounting, disbursing, bookkeeping, finance or business administration.
  • Language Requirements: English and Danish: good working knowledge (Level 3) in speaking, reading and writing. We may test your language skills.
  • Skills and abilities:
    • Strong skills in MS Word, Outlook, PowerPoint, Power Automate, Power BI, Excel and generative AI tools
    • Ability to analyze transactions, documents and records quickly
    • High integrity and the ability to handle public funds responsibly
    • Ability to work with people at all levels tactfully and serve the public courteously
    • Strong organization, self-motivation and the ability to handle a high volume of emails and messages
    • Ability to adjust to frequent changes in work priorities

Working conditions: As Alternate Cashier, you are personally liable for any cash shortage. You may need to work away from your office during high-level visits and sometimes move cash between locations.

Please apply through the U.S. Embassy vacancy announcement as soon as possible, and no later than November 22, 2026.

You're welcome to contact the Mission Copenhagen HR Office at CopenhagenHR@state.gov or 33 41 74 98.

The U.S. Department of State is an equal opportunity employer.

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