Supervisory Administrative Assistant (Temporary, 3 years), U.S. Embassy, Copenhagen – join our international team

Ready to take on new challenges and elevate your career? Join us as a Supervisory Administrative Assistant and immerse yourself in a dynamic international environment at our Embassy. Gain invaluable experience and make a global impact. Apply now to be part of our dedicated team!

The American Embassy in Copenhagen, Denmark is seeking eligible and qualified applicants for the temporary position of Supervisory Administrative Assistant within the Overseas Buildings Operations (OBO) office.

The position is available for a definite period 3 years.

The work schedule for this position: Full Time, 40 hours per week.

Learn about the American culture – and many others

The American Embassy consists of diplomats and locally employed colleagues. We are a unique blend of cultures and professional backgrounds, which makes for an exceptional place of work with diverse perspectives.

The Supervisory Administrative Assistant provides a wide range of administrative assistance to the OBO Project Director (PD) and other OBO management staff (M/OBO) in support of the Copenhagen Major Rehabilitation/Special Improvements Project. Incumbent is responsible to the OBO PD for administrative management of OBO’s resources and activities, including but not limited to, finance and budget, procurement and supplies, information technology and systems, shipping and travel, human resources and personnel, and housing and furnishings needs.

You have a high degree of cultural sensitivity and:

• Minimum three years of office administration and management work experience, including at least one year in construction or engineering industry environment either on a jobsite or in an office setting, is required.
• Two years of post-secondary education (university or college)
• Fluent English and Danish speaking/reading/writing is required. This may be tested.
• Thorough knowledge of office management functions, service, procedures and standard information sources is required. Knowledge of customs and shipping procedures for inbound and outbound shipments as well as means of expediting shipments that arrive in country; working knowledge of permitting activities, etc.
• Good working knowledge of computer systems and programs used to support administrative and cost control functions like Microsoft Office Suite (Outlook, Excel, Word, etc.)
• Excellent interpersonal and organizational skills. Must be skilled in managing an office budget.

Ready to be part of a unique environment?

Then we cannot wait to hear from you. Please follow Job Opportunities - U.S. Embassy & Consulate in the Kingdom of Denmark - Available positions at the U.S. Mission (usembassy.gov) to send us your application as soon as possible and no later than June 24, 2025. If you have any questions regarding the position, you are more than welcome to contact Human Resources Specialist Aura Steffen-Hansen at copenhagenHR@state.gov or 33 41 74 97.