Executive Assistant - FOSS Software Services

We are looking for an Executive Assistant for the Senior Vice President of our newly established business division, focusing entirely on new software solutions to strengthen the digitalization across the supply chain of the thousands of food companies that FOSS already works closely with.

FOSS is a family-driven company that has been in the business for many years, but the increased demand and pressure on providing food of high quality in sustainable ways requires new thinking and smarter ways of operating. We have high ambitions, and you will play an important role in this new journey.

Welcome to FOSS Software Services Division (FSS)

We are part of the FOSS group, but have 100% focus on delivering software services to food and agri customers around the world. We supply the majority of the TOP100 Food companies in the world with analytical solutions and digital services, but our ambitions reach further. Our vision is “Feeding food value chains with trust, quality and insights”. For over 30 years, data science has been at the heart of driving the accuracy, speed and convenience of our analytical solutions. The new offerings from FSS will expand the range of insights, reporting services and decision support tools we provide for our customers.

Join an exciting fast-paced global SaaS environment within a value based family owned company

Your primary responsibility will be to support the head of the division, collaborating with different management team members as well as other colleagues and external partners. You will do so through meeting/event planning and execution (both internal and external), as well as support in preparation of various reports, pre-reads and presentations. You will also provide meeting support, travel planning and handling of expenses, and support with ad hoc administrative tasks. Last but not least, you will be driving and executing smaller projects related to FSS.

What you bring to the table

  • A minimum of 5 years of relevant work experience supporting executives in a multi-national company and/or a scaling tech software company or from top tier consulting
  • Ability to independently compose correspondence, reports, presentations, and other well-written materials
  • Excellent computer skills, preferably more than Office360 and SharePoint
  • A proven track record of operating successfully in a very independent role even under pressure
  • Proficient in Danish and English written and verbally is a requirement - other languages are a plus

You provide executive-level administrative support and possess strong project and technical skills, developed working in partnership with executives and their teams

People working with you describe you as someone:

  • Organized, structured and both big-picture-savvy and detail-oriented
  • Able to manage multiple complex schedules and daily calendars
  • Capable of multi-tasking tasks that often vary in scale and scope
  • Proactive, completing tasks with a sense of urgency
  • With excellent interpersonal skills and written communication skills
  • Comfortable with fast-paced decisions and rapidly changing and creative environments

What we offer

  • A chance to work closely with the management team of the FOSS Software Services Division, while learning and accelerating your skillset and career opportunities
  • With approx. 1,500 employees, FOSS has a solid record of continued business growth and a strong business strategy for an exciting future journey.
  • Our new division FSS is expected to count 100 employees before the end of 2023 and will be based at FOSS Innovation Centre in Hillerød, Denmark and in Warsaw, Poland. We will, in addition to these established locations, add a dedicated hub in central Copenhagen - we anticipate increased digital business development so there are plenty of opportunities for personal and professional growth!
  • Our work is based on trust and working in teams, and you can expect to enter a great working place where you can bring your ideas to the table, take ownership, and make a real difference. You will be part of creating a working culture where we have fun and learn quickly, whilst benefiting from the long-term focus of the FOSS company

We look forward to hearing from you!

Send your application by using the link below. We will review applications and conduct interviews on an ongoing basis, so we recommend that you apply as soon as possible.

If you want to hear more or have questions, feel free to contact Cecilie Leroux Rye, HR Partner for the Software Services Division: cry@foss.dk.

All applications for vacant positions will be welcomed and will be considered on the relative merits of the applicant against the role profile for the position regardless of nationality, ethnicity, sex, gender, sexual orientation, marital status, disability, parental responsibilities, age, religion, or belief.

How to apply

Our goal is to make the recruitment process as professional and positive as possible. The recruitment process starts when you’ve submitted your application online. Vacant positions at FOSS do not always have an application deadline, so please apply today rather than tomorrow. The reason for this is that we want to ensure a fast and efficient process, which means that we review applications on an ongoing basis. Candidates who are invited for interviews will receive an invitation per email.

Sustainability is an integral part of our business

At FOSS, we have a taken a holistic approach to Sustainability. It’s not only about conducting our business in a responsible and ethical manner. It’s also about developing solutions that make a difference in the world. We help our customers tackle difficult global challenges such as efficiency in food production, consistency in quality and food safety.

We are operating in a world with significant population growth, scarce resources, food safety scandals and growing concerns about the climate. As the leading business-to-business provider of dedicated analytical technology, we play a key role in this environment.

For example, our technology is increasingly important in expanding food supply by making rational use of increasingly limited resources, while ensuring the best quality food reaches the consumer. To address this challenge there is a need for the development of solutions that analyze and make data manageable and actionable throughout the production process. Information management of analytics will be the future of the food and feed industry, enabling producers to increase yields by being more efficient. Intelligent and automated processes that run on data will define our customers’ future production - and much of the 10% of our turnover we annually invest in research and development will be dedicated to this area.

Working at FOSS

We work on a global scale to develop the people working at FOSS. We strive to enhance job satisfaction and motivation by constantly improving the competencies of our managers as well as following up on employee satisfaction.

We know our employees are our strongest asset.

Therefore, we emphasise, invest in and appraise our employees’ knowledge, skills and attitudes, and take pride in creating an environment with trust, confidence and development. We also believe that clearly defined objectives enable people to achieve their performance potential and that the support from the immediate superior is essential. Most important of all; trained, well-motivated and competent employees are a perquisite for success in the future. We manage by values, but also clear objectives, and follow up through regular meetings between the employee and the manager. In these meetings, there is also room to discuss career aspirations and other development opportunities including internal career moves.

You will have the opportunity for internal career development.

As a company, we are small enough for you to get high influence in the job, but we are also big enough for complex development and global careers. If you want to move in a new direction and continue to develop along with your professional capable colleagues, we offer the opportunity for internal career moves inside FOSS. As we are a knowledge-heavy company, this is a win-win scenario for both FOSS and our employees.

Work with creative and professionally strong colleagues.

Teamwork is essential to FOSS. By developing solutions in cross-functional teams, we integrate knowledge, experience and competences from many perspectives to achieve great results. We communicate in a straight-forward manner and solve challenges together. In FOSS, we truly value that you voice your opinion, take responsibility and ownership. Our company size in turn allows for independent, dynamic and fast decisions.

If you join FOSS, we promise you that you will enter an environment with new learnings through projects, new technologies and market opportunities. We love to be entrepreneurial and open-minded to new ideas, and if you get a good idea – you can bring it forward.

Join a company with a clear business idea and purpose, but also strong values.

In a global world with a growing population, there is an ever-increasing demand for safer food, production that is more efficient and less food waste. Globally, we need to produce as much food the next 40 years as the last 8,000 years to meet the needs of a growing population and declining natural resources. A huge challenge, which requires that we become better at utilizing the resources available.

The business vision of FOSS to contribute to a more sustainable use of increasingly valuable agricultural resources, and to the nutrition and health of the people of the world. We provide the industry’s best analytics, which add value to our customers by improving quality and optimising food and agricultural production.

Join FOSS, and you will be part of this mission, more relevant today than ever. 

Meet our employees

Meet Jan – manager of Concept Development in Research & Development

Jan’s daily work as a manager in Concept Development consists of generating new ideas in collaboration with his team and deciding which ideas should be developed. The daily challenge of finding the right solutions to address the needs of our customers is solved by a diverse and competent group of specialists working together.



Meet Mariana – Chemometrician in Research & Development

Mariana is a Spanish Chemometrician specialised in NIR. Coming from a research background her move to FOSS was motivated by a desire to work with real products and real customers. AT FOSS she is involved in the innovation of new products, developing calibrations for the EyeFoss image analysis grain analyser.

About FOSS

FOSS creates end-to-end solutions that secure and improve food quality. From raw material to finished product. Our analysis instruments refine measurements into information management that enables businesses to run intelligent data-driven productions with less waste and bigger yields. Controlling cost and quality across all sectors and value chains, we help food and agricultural producers limit the number of human errors, scale their business faster and reduce manual labour as well as labour costs. We call it analytics beyond measure.

Over the last 60 years, we have made it our business to define the standard of analytical solutions for the food and agricultural industry. We pioneered advanced analysis for the challenging production environments in the 1960’s, and we were the first to integrate chemical composition analysis in process lines. Now our resolve and ambition have also made us the international benchmark in the field of chemometrics and real time analytics.

FOSS is a 100% family-owned company and the leading supplier of innovative analytical solutions; 98 percent of FOSS’ business is generated outside Denmark. FOSS has more than 100 patents and more than 20 world-first product introductions. FOSS employs more than 1370 dedicated people worldwide and has manufacturing, research and development facilities in Denmark and China. Solutions are sold and supported through FOSS sales and service companies in 28 countries and by more than 75 distributors. Many employees have a top-level scientific or technical background, including more than 130 Master of Science and more than 20 PhDs in areas such as photonics, chemometrics, physical chemistry, analytical chemistry, fermentation and bio-engineering, astrophysics, optical communication, physics, quality, nanotechnology, food science and adaptive radiotherapy. We also employ many factory-trained and certified support engineers stationed close to our customers.